Efficient Meeting Minutes Taking Techniques

Meeting and minutes are so important for any meeting. But how to type minutes for a meeting? Whether you are doing some retrospectives for your teams or doing sprint planning or daily scrum, it is a must. Often in online meetings such as video conferencing, teleconferencing which are basically forms of virtual meetings, a huge portion of natural communication gets lost. Which makes meeting minutes more crucial. But what if you are at your meeting room doing your business meeting or attaining board meeting or annual general meeting physically face to face? For any type of meeting, it is a crucial part to record and preserve meeting minutes. But how to take meeting minutes effectively? Should we just type it? If you are part of the meeting itself, you can’t just type, right? Because you need to continuously process the information that is coming towards you. We’ve provided you with some tools and techniques to be good at typing and maintain meeting minutes super easily.

Organize your meeting prior to start

Organize each session of your meeting with proper agenda items. Start with a simple agenda creating. Keep the agenda simple and to the point. If you are organizing from the past, you should already have meeting notes from your previous sessions. Read that first. It will easily help to target and set your agendas.

Create your own templates

You can follow a simple temple for recording. For example, meeting minutes form can be as simple as a three-column table. First column for Agenda, second for duration and third one for discussion write up. You can also use some flexible apps in this purpose.

Use simple, unambiguous terms

Writing meeting minutes can be effective; we can just include relevant points with clear and concise statements. Simple it, slick it. We don’t need to include lots of repetitive words or gossips or diversions. You might argue that your board meeting minutes should be detailed or your town hall meeting doesn't contain unnecessary talks. Well, first of all I will suggest that you should define your role and target first. If you are a transcriber, you might need everything. Otherwise, you should be actively checking conversations based on particular agendas and concisely include the minutes.

Simple it, slick it. We don’t need to include lots of repetitive words or gossips or diversions.

Preserve and distribute properly

You might want to share the minutes with others. So, prepare the document and send it to your audience.